How to Add an Email Signature in Outlook
Outlook versions use different settings screens. Copy your completed signature, then follow the route that matches your version.
Create your signatureStep-by-step instructions
- In new Outlook or Outlook on the web, open Settings and search for Signature.
- Choose Accounts, then Signatures, and create a new signature.
- Paste the copied signature into the editor and save it.
- Select the signature for new messages and replies if required.
- In classic Outlook for Windows, use File → Options → Mail → Signatures. Always send a test to yourself.
Build an email-safe signature
Choose from six layouts made with simple tables, inline styles, safe fonts, and conservative dimensions for major email clients.
Open the free generator →Frequently asked questions
Why is Outlook compatibility difficult?
Some desktop Outlook versions use Microsoft Word to render email HTML, so simple tables and inline styles are the safest approach.
Will this work in Outlook on the web?
Yes. Paste the rendered signature into the web signature editor, save it, and test from your account.