Professional Email Signature Guide
A professional email signature is a compact identity block at the end of an email. It should help a recipient recognise you and choose the right way to contact you.
Create your signatureStep-by-step instructions
- Start with your name, current role, organisation, email, phone, and website.
- Use one accent colour that fits your organisation or personal brand.
- Choose a simple email-safe font and keep the overall width modest.
- Include only relevant links; too many choices make a signature harder to scan.
- Copy the signature into your email client and test it on desktop and mobile.
Build an email-safe signature
Choose from six layouts made with simple tables, inline styles, safe fonts, and conservative dimensions for major email clients.
Open the free generator →Frequently asked questions
Is the generator free?
Yes. The generator is free and runs entirely in your browser.
How long should a signature be?
Aim for five to eight useful lines. Legal notices may add length when your organisation requires them.